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Preparing material for our web site

(i) If you can use a computer, collect what you want to submit and write it to a data CD and give it to a member of the Committee Ė probably your Section Leader. An alternative is to email it to our website: contributions@abbotsbury-heritage.org.uk

(ii) If you donít use a computer you need to work with someone who has. If this is difficult we may be able to pay for some secretarial help to put your stuff into digital format. Let the Committee know about it.

(iii) Sending in text Ė by email, floppy disk, or CD.

(iv) Sending in pictures - as above. Take the picture at the highest resolution you can manage with your camera. This means that we start with the best quality we can. But also remember that big pictures can be very slow to download, so we need a smaller version (from 10kB to 50 kB) which visitors can click to download the bigger version. Edit the HTML (see below) and find the link to the small version which will look like:

<img src="my_small_pic.gif">

Edit it to look like this:

<img src="my_small_pic.gif"> <A href="my_big_pic.gif"> (click here to download full sized version) </A>

Of course, you might have '.jpg' or '.png' etc rather than '.gif'. This doesn't apply to the WW version because when it is converted to PDF the pictures are compressed automatically.

(v) What about objects? - part of our plan is to try not to collect and conserve objects. We want to turn them into digital data as soon as possible. If you need help with photography or scanning, please let your Section Leader know.

(vi) Dealing with maps Ė we will be able to scan them on our computer setup and overlay them onto the OS map. Alternatively it would be possible to copy useful features by hand into an overlay. For instance, if you had a sketch map of some fields with their names and crops, the simplest thing would be to edit an OS overlay by hand. When we have the kit and software we will be running courses in digital mapping for those who are interested.

(vii) Recorded interviews: we would need some text to explain who the interviewee was, why they were being interviewed, who by, when, where etc. I imagine that these interviews would seldom be on their own, but would form part of a bigger story Ė eg Max Warwickís WW2 project.

(viii) Getting more help: without doubt all sorts of problems will come up that we havenít thought about yet. The computer specialists within the project should be able to help and if they canít we have funds to hire expert from outside if we need to.

The disabled: there is now a general legal obligations to make documents and recordings as accessible as possible to people with impaired sight or hearing. Blind people can get braille readers for their computers: we need to make sure that what we put on our website works with these readers. In practice this means that we will need to offer our text documents in both HTML and PDF formats. Accordingly, you should submit text documents as:

  1. a Word for Windows file. This will be converted to a PDF file before being uploaded.

  2. Save the same file as 'HTML'. You then need to make sure that each picture has an 'Alternative' description for browsers that only deal in text - like Braille readers. This is not hard: edit the .HTML file and look for the pictures. They will be in angle brackets:
    <img src="chapel.gif">
    Find each of these and add a description of the picture it so it looks like this:
    <img src="chapel.gif" ALT="A picture of the chapel">

    Please remember that big files can take a long time to download - see advice above.

We will also have audio and video clips. To make these accessible to people who are deaf or hard of hearing we will need to provide text transcripts of what is said. We have a grant from Nationwide to pay for this work.

Peter Laurie

KEEP IT SIMPLE

Back in the Sixties, when I was her Deputy, my boss, Molly Harrison, the Director of the Geffrye Museum in London, wrote many popular and successful books on period furniture, costume, daily life, etc., and she gave me advice that Iíve never forgotten:

When writing for a general readership, think you are writing for a reasonably bright twelve-year-old Ė thatís about right for most adults. As she pointed out, itís far more difficult to write simply, avoiding long words and too many technical terms, than it is to write an academic thesis.

Every time Molly completed a draft, she handed copies out to the uniformed staff of the museum and to the cleaners, and they knew that, while she could otherwise be extremely demanding and did not suffer fools at all gladly, they could be absolutely honest with her. Then she re-drafted the text before sending it to her publisher. As a result she sold thousands of books.

John Hodgson

DONíT LET COPYRIGHT FRIGHTEN YOU

Copyright Law concerning photographs, graphics, artworks and literary material changed drastically in 1988, and now the copyright is in ownership of the original photographer, artist, originator, writer or his/her employer, and with his/her/their estate heirs for seventy years after their death or end of business. This applies both to professional and amateur photography, and writings, whether published or not.

Copyright is automatic in the UK; and you donít have to apply for it. As the original creator of a piece of work, you will always be the Copyright holder, unless you assign the actual Copyright to another party in writing.

Ideas are not copyright, so you can re-write anything you find in a book or article in your own words and avoid the copyright trap. You are also allowed to copy a part of a book, an article or something on the internet as long as it cannot be described as Ďa substantial partí and you acknowledge it.

How does this affect your work for AHRP

The material that you put on the website (photos/copy of documents, written work, drawings etc) for the Project must be available for inclusion in any or all AHRP reports, documents, publications, websites, exhibitions and press releases. This is on the basis that you have signed a simple AHRP "Release" (see sample below) as the Copyright holder. If some of the work in your bundle was done by someone else, then an AHRP Release has to be signed by them. Try to get the release to your Section Leader at the start of any project you undertake.

If you are working with someone else, or where they have a reproduction interest, or if the work is also to be used in your own private or commercial ventures, we will still require a signed Release for Project use. You can of course add special conditions, but these must be added to the Release Form so there is no misunderstanding.

AHRP cannot claim exclusion from copyright law as all our work must be available for publication. It is not considered as private study or private research. The funding we have received requires that our research is made freely available for the benefit of the general public. However, this does not mean that commercial third parties can reproduce or use your AHRP material without permission. If in doubt about any points please ask your project Section Leader.

Copyright concerning Ordnance Survey maps

Ordnance Survey maps are Copyright for a period of fifty years from publication, so OS maps dated before 1955 are FREE of Copyright and only require acknowledgement to OS on the copy. The OS maps provided by Ilchester Estates have extra Copyright restrictions which have yet to be confirmed. All other (non OS) maps are covered by the seventy year rule, the same as photographs and classified as artworks. For more details go to: http://www.ordnancesurvey.co.uk/oswebsite/business/copyright/consumer/

Sample Release Form (home-made or available from the Secretary):

It would be a good idea to get this signed before making a sound or video recording of people being interviewd or telling a story or their reminiscences.

Abbotsbury Heritage Research Project

I give permission for any words, pictures, or other material that I offer AHRP intended for the purposes of AHRP research and publication, to be used free of any Copyright restrictions from me.

Signed: Date:

Max Warwick